A shift manager in an apron checks her phone on a bright café floor while two colleagues get ready for opening.
Verasoft

HR · Scheduling · Team chat

HR, schedules and team chat for the people who work shifts.

HumanHQ is the daily app for your whole team, with schedules, secure messages and HR records in one place. Verasoft builds and configures it around the way your business runs.

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Using Gusto for payroll? A Gusto connection is available to sync people and approved hours.

HumanHQ

One place for the way shift teams really work

From the weekly schedule to a quick message before a shift, HumanHQ brings your team’s day into one app on the phone everyone already carries. We configure it around your locations, roles and policies.

A barista checks her phone during a break at a café window seat.

One app your whole team opens

The schedule is the home screen. Staff check their shifts, request time off, finish onboarding and message their manager in the same place — so the week runs from one app.

A warehouse associate reads a message on his phone beside an open loading dock.

Every change reaches every shift

Publish a week or move a shift and HumanHQ lets the right people know by text, email and in-app alert. Critical schedule changes go to everyone affected.

Two clinic coworkers in teal scrubs talk at the front desk.

Work conversations stay at work

Secure one-to-one messages and location channels keep shift talk inside HumanHQ. Managers and staff connect without sharing personal phone numbers.

A business owner reviews the week on a laptop at a small office desk.

Using Gusto? Skip the retyping

With the available Gusto connection, match your people once and send manager-approved hours straight into Gusto Time Tracking. You keep running payroll in Gusto, exactly as you do today.

What we build

Everything your shift week needs

Verasoft builds each HumanHQ setup around your business. Scheduling, messaging, alerts and HR records work together, so a change in one place shows up everywhere it matters.

A manager plans next week’s schedule on a laptop at a back-office desk.

Shift scheduling

Build the week with confidence

Plan each location on a clear week grid, copy last week or start from a template, then publish when you’re ready. HumanHQ flags overlaps, approved time off and availability conflicts before anything goes out.

  • Week view by location and role
  • Copy last week and reusable templates
  • Conflict warnings for overlaps, time off and availability
  • Draft first, then publish to the team
A team member smiles at her phone in a stockroom after picking up an open shift.

Open shifts & swaps

Fill call-outs fast

Turn a call-out into an open shift in a few taps. Eligible teammates get notified and claim it, then you approve. Shift swaps follow the same simple path — request, accept, approve — with everyone notified at each step.

  • Post open shifts to eligible staff by role and location
  • Claim and approve in the app
  • Swap requests with manager approval
  • A clear history on every shift
Two café coworkers share an update on a phone at the counter during a quiet moment.

Secure team messaging

Talk shop without the group text

Message any teammate one-to-one or post to a location channel. Start a conversation right from a shift, share a photo or PDF and keep work talk where it belongs.

  • One-to-one messages and location channels
  • Message from a shift, with the shift details attached
  • Photo and PDF attachments
  • Membership follows your directory, so departing staff lose access automatically
An employee checks a text on their phone at a bus stop on the way to work.

SMS & email alerts

Reach everyone, even off the clock

When a schedule is published or a shift changes, HumanHQ sends a text, an email and an in-app alert based on each person’s preferences. Texts link straight to the right shift, and admins can see if a message didn’t go through.

  • Alerts for publishes, changes, open shifts and approvals
  • Employee preferences, with critical schedule changes sent to everyone affected
  • Text links that open the exact shift
  • Delivery status for admins
A new employee completes onboarding on his phone in a staff break room before his first shift.

HR records, onboarding & PTO

People records your schedule can count on

Keep every employee’s profile, documents and acknowledgments in one place. New hires complete an onboarding checklist on their phone before day one, and time-off requests land on the same calendar you schedule from.

  • Employee directory with roles and locations
  • Onboarding checklists, document uploads and policy acknowledgments
  • Company handbook and policies assigned by role or location
  • Time-off requests, balances and approvals on the schedule calendar
A business owner with a coffee mug stands by her desk on a calm, sunny morning.

Gusto connection

Sync people and hours with Gusto

The Gusto connection is available for businesses that run payroll in Gusto. Connect your Gusto account, confirm how your people match up and map your locations and roles. After managers approve hours, HumanHQ sends them shift by shift into Gusto Time Tracking — then you run payroll in Gusto, just as you do today.

  • Secure connection to your Gusto company
  • Guided employee matching that you confirm
  • Location and role mapping
  • Manager-approved hours sent to Gusto Time Tracking
An owner walks past two neighboring storefronts on a sunny street.

Multi-location

Every location, one view

Run each site with its own schedule, team and channel, while you see the whole business. Local times stay correct for every location, and open shifts can reach qualified people across sites.

  • Locations as a core part of scheduling and chat
  • Managers see and manage their own locations
  • Local times for each location
  • Open shifts shared across locations when you choose
Two warehouse team members check a phone together between racking aisles.

Mobile for every employee

Built for the phone in every pocket

HumanHQ runs in any modern phone browser and can be added to the home screen in seconds. Staff see their schedule first, swap shifts, message managers, request time off and finish onboarding from anywhere.

  • Schedule-first home screen for employees
  • Add to home screen from the browser
  • Push notifications where the phone supports them
  • Every employee task designed for a phone

Built around the real shift week

HumanHQ is designed from the moments that make or break a shift — the publish, the call-out, the swap, the payroll handoff — so every step is clear for managers and staff.

A manager briefs her clinic team in a hallway at the start of a shift.

Fits the week you already run

Publish the week, handle the change, fill the shift, send the message. HumanHQ follows your managers’ daily rhythm.

A Gusto connection you control

Connect each Gusto company securely, confirm every employee match yourself and send approved hours shift by shift into Gusto Time Tracking. Payroll stays in Gusto.

Problems surface, so nothing slips

If a text can’t be delivered, the employee’s profile shows it. If one person’s hours need attention before syncing, you see exactly what to fix while everyone else’s hours keep moving.

Access that follows your org chart

Owners, managers and employees each see what fits their role. Managers work within their own locations, and departing staff lose access automatically.

Phone-first for the floor

Every employee task is designed for a phone screen, and text alerts open straight to the shift that changed.

A café owner and a manager review next week on a tablet after closing.

Plan HumanHQ with your team in mind

Tell a specialist about your locations, your team and how you run payroll today. We’ll show you what we would build and put together the right setup for your business.

HumanHQ can connect to Gusto, so you can get started without changing payroll.

Frequently asked questions

A phone, a cup of coffee and a blank weekly planner on a café counter.

Can we keep using Gusto for payroll?

Yes. A Gusto connection is available: HumanHQ syncs your people and manager-approved hours into Gusto Time Tracking, and you run payroll in Gusto just as you do today.

How do hours get from HumanHQ into Gusto?

After managers approve hours, HumanHQ sends them shift by shift into Gusto Time Tracking, already classified. You review them in Gusto and include them in your payroll run.

What if employee names or emails don’t match between HumanHQ and Gusto?

HumanHQ suggests matches and you confirm each one, so every person is linked correctly before any hours are sent.

Do employees need to download an app?

No. HumanHQ runs in any modern phone browser and can be added to the home screen in a couple of taps. Text alerts open straight to the right shift.

How do employees hear about schedule changes?

By text, email and in-app alert. Employees choose their preferences, and critical schedule changes go to everyone affected.

Can we manage multiple locations?

Yes. Each location has its own schedule, team and channel, with correct local times. Managers handle their own locations, and you can share open shifts across sites.

Do employees have to share personal phone numbers to message each other?

No. Conversations happen inside HumanHQ, so managers and staff message one another without exchanging personal numbers.

How does onboarding work for new hires?

New hires get an invite by text and email, then complete their checklist (profile details, document uploads and policy acknowledgments) on their phone before their first shift. Managers see who’s ready to schedule.

How is HumanHQ priced?

Verasoft builds each HumanHQ setup around your business, so pricing depends on your locations, the size of your team and what you need. Talk to a specialist and we’ll walk you through the right setup.

A team lead with a phone stands in a warehouse loading bay as two coworkers arrive for the morning shift.

Give your shift team one place to work from

Schedules, secure messages and HR records in one app, with a Gusto connection available for payroll.